Presentation Guidelines

• Report to the assigned conference room at least 1 hour before your session.
• Confirm your presence with the session coordinator.
• Oral presentations are generally allocated 20–25 minutes, including questions and discussion.
• Prepare approximately 17–19 minutes of speaking content to allow time for questions and speaker transition.
• Presentations must be prepared in English.
• Submit slides in PowerPoint or PDF format by the communicated deadline.
• Carry a backup copy of your presentation on a USB drive.
• Use clear fonts, simple layouts and high-quality images.
• Stay within the allotted presentation time and follow the session chair’s instructions.

The conference laptop is recommended. Presenters requiring personal laptops, videos, special software or additional technical arrangements should inform the Conference Secretariat in advance.

• Follow the poster dimensions communicated by the Conference Secretariat.
• Do not print the poster until the permitted dimensions have been confirmed.
• Display the poster only in the assigned location.
• Complete poster setup before the assigned session.
• Remain near the poster during the scheduled presentation period to explain the work and answer questions.
• Remove the poster at the end of the assigned session.

Posters should be clear, concise and readable. They should generally include the title, authors, affiliations, introduction, objectives, methods, results, conclusion and references.

On-site poster printing is not provided.

Virtual presenters should use:

• A laptop or desktop computer
• A stable internet connection
• A functioning microphone and webcam
• Headphones or earphones, where possible
• The latest supported version of the conference platform: Zoom

Presenters should:

• Join the virtual session at least 30 minutes before the scheduled presentation.
• Display their full registered name.
• Keep the presentation open and ready.
• Test the microphone, camera and screen-sharing function in advance.
• Keep the microphone muted until invited to speak.
• Present from a quiet, well-lit and professional environment.
• Follow the instructions of the session chair and technical coordinator.

Virtual access details are confidential and must not be shared with others.

Virtual poster presenters may be asked to present by sharing a digital poster or a short slide presentation.

The presentation is generally allocated 10–15 minutes, including questions. The exact format, duration and file requirements will be communicated before the conference.

Digital posters should be easy to read on a computer screen and should avoid excessive text.

Recorded presentations may be accepted only in exceptional circumstances and with prior written approval from the Conference Secretariat.

Submission of a recording does not automatically guarantee inclusion in the scientific program.

Approved recordings must:

• Remain within the allotted presentation time
• Have clear audio and video quality
• Display the presentation slides properly
• Be submitted in the requested format
• Be received by the communicated deadline

Where possible, the presenter should remain available online during the scheduled session to answer questions.

Presenters are responsible for the accuracy, originality and integrity of their content.

Presentations must:

• Protect patient and participant confidentiality
• Avoid identifiable patient information without authorization
• Credit externally sourced data, images and materials
• Disclose relevant conflicts of interest or sponsorships
• Avoid excessive commercial or promotional content
• Comply with applicable ethical and institutional requirements

Presenters remain responsible for content created or revised using artificial intelligence tools. Confidential patient, institutional or unpublished information should not be entered into public AI systems without authorization.

Session chairs should arrive or join online at least 30 minutes before the session.

Their responsibilities include:

• Confirming presenter attendance
• Introducing speakers
• Keeping presentations within the allotted time
• Moderating questions and discussion
• Supporting smooth transitions between presentations
• Coordinating with the organizing and technical teams

Certificates are issued according to the participant’s confirmed role and verified participation.

Presenter certificates are provided only after the scheduled presentation has been delivered. Co-authors who are not registered and do not attend or present will not normally receive individual certificates.

Participants should verify their name and affiliation before the certificate preparation deadline.

Certificates may be distributed during the conference or sent electronically after attendance and presentation records have been verified.

All participants should:

• Check the latest conference program before the event.
• Monitor the email address used during registration.
• Check spam and junk folders for conference communication.
• Follow presentation and submission deadlines.
• Keep virtual access details confidential.
• Avoid unauthorized photography, recording or distribution of presentations.
• Communicate professionally and respectfully.
• Inform the Conference Secretariat promptly about presentation changes or technical requirements.

Minor changes to presentation timings, session order, rooms or technical arrangements may be made when necessary.

For assistance with presentation files, posters, virtual access or technical requirements, contact:

• Email: nursing@magnusconference.com
• Phone: +1 (702) 988-2320
• WhatsApp: +1 (434) 264-7183